PPH Commercial are East Yorkshire and North Lincolnshire’s largest firm of Chartered Surveyors and Property Consultants.
We are looking to recruit a full time Commercial Property Facilities Coordinator to join our Property Management team based in our Hessle Office.
Key Responsibilities
- Schedule, coordinate, and monitor planned preventative maintenance (PPM) and reactive works across the portfolio.
- Liaise day-to-day with clients, contractors, tenants, and occasionally landlords to resolve operational issues.
- Track work activities, ensuring jobs and reports are completed accurately and on time.
- Obtain quotations, raise purchase orders, and manage contractor invoices.
- Collate and maintain statutory compliance records, including Health & Safety documentation, certificates, and RAMS.
- Prioritise jobs and allocate tasks to contractors efficiently to ensure timely completion.
- Update the property management system and upload all supporting documentation.
- Monitor progress against booked jobs and ensure records are accurate for invoicing and reporting.
- Produce regular weekly and monthly operational reports.
- Provide general administrative support to the Facilities Manager and Property Management Team.
- Support ongoing maintenance planning, identifying potential issues and suggesting preventative solutions.
About You
- Strong technical knowledge of building services (HVAC, lifts, electrical, plumbing, fire systems, BMS).
- Understanding of Statutory Compliance and Health & Safety requirements.
- Excellent communication skills, confident liaising with tenants, contractors, and colleagues.
- IT literate, with good working knowledge of MS Word, Excel, Outlook, and maintenance systems.
- Previous experience in a facilities or property support role, ideally commercial.
- Organised, detail-oriented, and able to prioritise workload effectively.
- Ability to work within a small multi-disciplinary team, with excellent communication skills both oral and written.
- Full UK driving licence and access to your own vehicle, as role involves travel between sites.
Why PPH?
- Competitive salary reflecting experience and contribution.
- Departmental Profit Share
- 25 days holiday, increasing to 30 days after 2 years.
- Contributory Pension Scheme.
- Wellbeing package to support your health and work-life balance.
- Free gym membership.
- Professional development opportunities and exposure to asset management thinking.
- Be part of a supportive property team working across a varied commercial portfolio.
Salary £30,000 – £35,000 – depending on experience
Apply now
Send us your CV and a short note about yourself
Apply to info@pph-commercial.co.uk
